Understand Student Details
Student details are specific to school region.
The following fields of information can be viewed, entered or modified for each student.
Any field marked with an asterisk (*) is mandatory. While creating a new student, you may see a red warning triangle. This means a field is incomplete and must be populated to proceed.
A list of available SEN, Ethnicity, and Nationality Values that will be accepted by system is available here, any incorrectly entered value will not be accepted.
Default Template
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Forename* |
Student’s first name. 100 characters max. |
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Surname* |
Student’s surname. 100 characters max. |
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Unique Identifier* |
This value must be unique to each student. 100 characters max. |
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Date of birth* |
Student’s date of birth. |
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Gender* |
Student’s gender. Select Male, Female or Other. This may appear on some reports divided by gender. |
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Student Nationality |
Student’s primary nationality. |
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Custom 1 |
This field is available to be used to contain any additional information you wish. If there is data stored here, you will be given the option to rename the field when generating certain reports. For example, if you want to divide Students by School house, you may rename this field to generate reports which give you the option to break the results down by this field. |
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Custom 2 |
This field is available to contain any additional information you wish. If there is data stored here, you will be given the option to rename the field when generating certain reports. For example, if you want to divide Students by School house, you may rename this field to generate reports which give you the option to break the results down by this field. |
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External Reference |
This field is for any kind of reference the school might have for a Student user. For example, their ID in the MIS. 200 characters max. |
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Year |
Student’s year in school. |
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English as an Additional Language |
If English is an additional language for this Student, select Yes. If not, select No. If the Student's record doesn’t specify this, select Unspecified. |
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Free School Meals |
If the Student is eligible for Free School Meals, select Yes. If not, select No. If the Students' record doesn’t specify, select Unspecified. |
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Ethnicity |
Student’s ethnicity. |
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SEND |
Special Educational Needs or Disability. Choose all options that apply from the drop-down list. The options in the drop-down list are predefined. Any custom additions may be made by your school. |
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Group |
This field contains any student groups that the student may be part of, such as the class name. Group is a non-mandatory field. Certain reports will show a breakdown by this field. More than one group may be entered. |
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Date Joined School |
The date on which the student joined your school. |
England State Student Template
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Forename* |
Student’s first name. 100 characters max. |
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Surname* |
Student’s surname. 100 characters max. |
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Unique Identifier* |
This value must be unique to each student. 100 characters max. |
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Date of birth* |
Student’s DOB. |
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Gender* |
Student’s gender. Select Male, Female or Other. This may appear on some reports divided by gender. |
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Nationality |
Student’s primary nationality. |
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Custom 1 |
This field is available to be used to contain any additional information you wish. If there is data stored here, you will be given the option to rename the field when generating certain reports. For example, if you want to divide Students by School house, you may rename this field to generate reports which give you the option to break the results down by this field. |
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Custom 2 |
This field is available to contain any additional information you wish. If there is data stored here, you will be given the option to rename the field when generating certain reports. For example, if you want to divide Students by School house, you may rename this field to generate reports which give you the option to break the results down by this field. |
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English as an Additional Language |
If English is an additional language select Yes, if not select No. If it isn't specified in the student's record, select Unspecified. |
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External Reference |
This field is for any kind of reference the school might have for a student, for example their ID in the MIS. Max 200 characters. |
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Free School Meals |
If the student is eligible for Free School Meals select Yes. If not, select No. If it isn't specified in the student's record, select Unspecified. |
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Year |
Student’s year in school. |
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Ethnicity |
Student’s ethnicity. |
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SEND |
Special Educational Needs or Disability. Choose all options that apply from the drop-down list. The options in the drop-down are predefined. Any custom additions may be made by your school. |
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Group |
This field contains any student groups which the student is part of, such as the class name. Group is a non-mandatory field. Certain reports will show a breakdown by this field. Multiple groups can be entered. |
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Date Joined School |
Date on which the student joined your school. |
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Pupil Premium |
The Pupil Premium is a grant given by the government to schools in England to decrease the attainment gap for the most disadvantaged children. Select Yes/No from the drop down if this applies to the Student. |
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Student Receiving Intervention |
Free text field for the school to mention any interventions the child is currently receiving. This field is optional. |
England Independent Student Template
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Forename* |
Student’s first name. 100 characters max. |
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Surname* |
Student’s surname. 100 characters max. |
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Unique Identifier* |
This value must be unique to each student. 200 characters max. |
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Date of birth* |
Student’s DOB. |
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Gender* |
Student’s Gender select Male, Female or Unspecified. This may appear on some reports broken down by gender. |
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Nationality |
Student’s primary nationality. |
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Custom 1 |
This field is available to be used to contain any additional information you wish. If there is data stored here, you will be given the option to rename the field when generating certain reports. For example, if you want to divide Students by School house, you may rename this field to generate reports which give you the option to break the results down by this field. |
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Custom 2 |
This field is available to be used to contain any information you wish. If there is data stored here, you will be given the option to rename the field when generating certain reports. For example, if you want to divide Students by School house, you may rename this field to generate reports which give you the option to break the results down by this field. |
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English as an Additional Language |
If English is an additional language, select Yes. If not, select No. If it isn't specified in the student's record, select Unspecified. |
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External Reference |
This field is for any kind of reference the school might have for a student, for example their ID in the MIS. 200 characters max. |
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Year |
Student’s year in school. |
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Ethnicity |
Student’s ethnicity. |
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SEND |
Special Educational Needs or Disability. Choose all options that apply from the drop-down list. The options in the drop-down are predefined. Any custom additions may be made by your school. |
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Group |
This field contains any student groups which the student is part of, such as the class name. Group is a non-mandatory field. Certain reports will show a breakdown by this field. Multiple groups can be entered. |
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Date Joined School |
Date on which the student joined your school. |
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Student Receiving Intervention |
Free text field for the school to mention any interventions the child is currently receiving. This field is optional. |
US Student Template
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First Name* |
Student’s first name. 100 characters max. |
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Last Name* |
Student’s surname. 100 characters max. |
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Unique Identifier* |
This value must be unique to each student. 200 characters max. |
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Date of birth* |
Student’s DOB. |
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Gender* |
Student’s gender. Select Male, Female or Other. This may appear on some reports divided by gender. |
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Student nationality |
Student’s primary nationality. |
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Custom 1 |
This field is available to be used to contain any information you wish. If there is data stored here, you will be given the option to rename the field when generating certain reports. For example, if you want to divide Students by School house, you may rename this field to generate reports which give you the option to break the results down by this field. |
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Custom 2 |
This field is available to be used to contain any information you wish. If there is data stored here, you will be given the option to rename the field when generating certain reports. For example, if you want to divide Students by School house, you may rename this field to generate reports which give you the option to break the results down by this field. |
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English as a Second Language |
If English is a second language, select Yes. If not, select No. If it isn't specified in the student's record, select Unspecified. |
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External Reference |
This field is for any kind of reference the school might have for a student, for example their ID in the MIS. 200 characters max. |
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Free and Reduced Meals |
If the student is eligible for Free and Reduced School Meals, select Yes. If not, select No. If it isn't specified in the student's record, select Unspecified. |
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Grade |
Student’s grade in school. |
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Ethnicity |
Student’s ethnicity. |
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Group |
This field contains any student groups which the student is part of, such as the class name. Group is a non-mandatory field. Certain reports will show a breakdown by this field. Multiple groups can be entered. |
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Special Education |
Special Educational Needs. Choose all options that apply from the drop-down list. The options in the drop-down are predefined. Any custom additions may be made by your school. |
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Date Joined School |
Date on which the student joined your school. |
UAE Student Template
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Forename* |
Student’s first name. 100 characters max. |
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Surname* |
Student’s surname. 100 characters max. |
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Unique Identifier* |
This value must be unique to each student. 200 characters max. |
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Date of birth* |
Student’s DOB. |
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Gender* |
Student’s gender. Select Male or Female. This may appear on some reports divided by gender. |
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Student Nationality |
Student’s primary nationality. |
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Emirati |
Yes/No drop-down list. If the Student is an Emirati or not. |
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Custom 1 |
This field is available to be used to contain any information you wish. If there is data stored here, you will be given the option to rename the field when generating certain reports. For example, if you want to divide Students by School house, you may rename this field to generate reports which give you the option to break the results down by this field. |
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Custom 2 |
This field is available to be used to contain any information you wish. If there is data stored here, you will be given the option to rename the field when generating certain reports. For example, if you want to divide Students by School house, you may rename this field to generate reports which give you the option to break the results down by this field. |
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English as an Additional Language |
If English is an additional language, select Yes. If not, select No. If it isn't specified in the student's record, select Unspecified. |
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External Reference |
This field is for any kind of reference the school might have for a student, for example their ID in the MIS. 200 characters max. |
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Year |
Student’s year in school. |
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Ethnicity |
Student’s ethnicity. |
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Group |
This field contains any student groups which the student is part of, such as the class name. Group is a non-mandatory field. Certain reports will show a breakdown by this field. Multiple groups can be entered. |
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SEND |
Special Educational Needs or Disability. Choose all options that apply from the drop-down list. The options in the drop-down are predefined. Any custom additions may be made by your school. |
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Date Joined School |
Date on which the student joined your school. |
International Student Template
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Forname* |
Student’s first name. 100 characters max. |
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Surname* |
Student’s surname. 100 characters max. |
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Unique Identifier* |
This value must be unique to each student. 200 characters max. |
|
Date of birth* |
Student’s DOB. |
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Gender* |
Student’s gender. Select Male or Female. This may appear on some reports divided by gender. |
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Student Nationality |
Student’s primary nationality. |
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Custom 1 |
This field is available to be used to contain any information you wish. If there is data stored here, you will be given the option to rename the field when generating certain reports. For example, if you want to divide Students by School house, you may rename this field to generate reports which give you the option to break the results down by this field. |
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Custom 2 |
This field is available to be used to contain any information you wish. If there is data stored here, you will be given the option to rename the field when generating certain reports. For example, if you want to divide Students by School house, you may rename this field to generate reports which give you the option to break the results down by this field. |
|
English as an Additional Language |
If English is an additional language select Yes, if not select No. If it isn't specified in the student's record, select Unspecified. |
|
External Reference |
This field is for any kind of reference the school might have for a student, for example their ID in the MIS. 200 characters max. |
|
Year |
Student’s year in school. |
|
Ethnicity |
Student’s ethnicity. |
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SEND |
Special Educational Needs or Disability. Choose all options that apply from the drop-down list. The options in the drop-down are predefined. Any custom additions may be made by your school. |
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Group |
This field contains any student groups which the student is part of, such as the class name. Group is a non-mandatory field. Certain reports will show a breakdown by this field. Multiple groups can be entered. |
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Date Joined School |
Date on which the student joined your school. |
Mandatory Fields
When creating or importing students, some fields are mandatory, which means you must enter information in those fields in order to proceed further. Different metadata templates have different mandatory fields. You can identify the mandatory fields in your system by finding field names that have an asterisk displayed after them in the Create New Student screen or while using the Import Template option. For example, the Date of Birth field is mandatory, which means it is displayed as Date of Birth <field> *. When creating a student, if you do not enter information in a field marked as mandatory, then a red warning triangle will be displayed next to the field name. When you hover your mouse over the red warning triangle, a pop-up message will appear, specifying the reason why the information input by you in that field is invalid.
Optional Blank
When creating or importing students, you do not need to enter information in every field, some fields can be left blank. Any field that is not mandatory can be left blank.