Understand Student Details

Student details are specific to school region.

The following fields of information can be viewed, entered or modified for each student .

Any marked with an asterisk (*) shows a mandatory field. When creating a student, if you don’t populate a mandatory field a red warning symbol will show, you must populate this to proceed.

Default Template

Forename*

Student’s First Name. 100 characters max.

Surname*

Student’s Surname. 100 characters max.

Unique Identifier*

100 characters max. Unique Identifier must be unique to each student.

Date of birth*

Student’s DOB. 

Gender*

Student’s Gender select Male, Female, or Other. This may appear on some reports across gender breakdowns. 

Student nationality

Student’s primary nationality.

Custom 1

This field is available to be used to contain any information you wish. If there is data stored here against the Student, when generating certain reports you will be given the option to rename the field. For example you might want to breakdown students by School house. Reports will then show a breakdown by this field.

Custom 2

This field is available to be used to contain any information you wish. If there is data stored here against the Student, when generating certain reports you will be given the option to rename the field. For example you might want to breakdown students by School house. Reports will then show a breakdown by this field.

External Reference

This field is for any kind of reference the school might have for a student, for example their ID in the MIS. Max 200 characters. 

Year

Student’s year in school.

English as an additional language

If English is an additional language select Yes, if not select No. IF the students record doesn’t specify select Unspecified.

Free School Meals

If the student is eligible for Free School Meals select Yes, if not select No. IF the students record doesn’t specify select Unspecified.

Ethnicity

Student’s Ethnicity. 

SEND

Special Education Needs or Disability. Choose multiple options that apply from the drop-down list. The options in the drop-down are predefined plus any custom additions made by your school. 

Group

This field contains any student groups the student is contained within, such as the class name. Group is a non-mandatory field. Certain reports will show a breakdown by this field. More than 1 group may be entered.

Date joined school

Date the student joined your school

England State Student Template

Forename*

Student’s First Name. 100 characters max.

Surname*

Student’s Surname. 100 characters max.

Unique Identifier*

200 characters max. Unique Identifier must be unique to each student.

Date of birth*

Student’s DOB. 

Gender*

Student’s Gender select Male, Female, or Unspecified. This may appear on some reports across gender breakdowns. 

Nationality

Student’s primary nationality.

Custom 1

This field is available to be used to contain any information you wish. If there is data stored here against the Student, when generating certain reports you will be given the option to rename the field. For example you might want to breakdown students by School house. Reports will then show a breakdown by this field.

Custom 2

This field is available to be used to contain any information you wish. If there is data stored here against the Student, when generating certain reports you will be given the option to rename the field. For example you might want to breakdown students by School house. Reports will then show a breakdown by this field.

English as an additional language

This field is for any kind of reference the school might have for a student, for example their ID in the MIS. Max 200 characters. 

External Reference

Student’s year in school.

Free School Meals

If English is an additional language select Yes, if not select No. IF the students record doesn’t specify select Unspecified.

Year

If the student is eligible for Free School Meals select Yes, if not select No. IF the students record doesn’t specify select Unspecified.

Ethnicity

Student’s Ethnicity. 

SEND

Special Education Needs or Disability. Choose multiple options that apply from the drop-down list. The options in the drop-down are predefined plus any custom additions made by your school.

Group

This field contains any student groups the student is contained within, such as the class name. Group is a non-mandatory field. Certain reports will show a breakdown by this field. Multiple groups can be entered.

Date joined school

Date the student joined your school

Pupil Premium

The pupil premium is a grant given by the government to schools in England to decrease the attainment gap for the most disadvantaged children. Select Yes/No from the drop down if this applies to the Student. 

Student receiving intervention

Free text field for the school to optionally note any interventions the child is currently receiving

England Independent Student Template

Forename*

Student’s First Name. 100 characters max.

Surname*

Student’s Surname. 100 characters max.

Unique Identifier*

200 characters max. Unique Identifier must be unique to each student.

Date of birth*

Student’s DOB. 

Gender*

Student’s Gender select Male, Female, or Unspecified. This may appear on some reports across gender breakdowns. 

Nationality

Student’s primary nationality.

Custom 1

This field is available to be used to contain any information you wish. If there is data stored here against the Student, when generating certain reports you will be given the option to rename the field. For example you might want to breakdown students by School house. Reports will then show a breakdown by this field.

Custom 2

This field is available to be used to contain any information you wish. If there is data stored here against the Student, when generating certain reports you will be given the option to rename the field. For example you might want to breakdown students by School house. Reports will then show a breakdown by this field.

English as an additional language

If English is an additional language select Yes, if not select No. IF the students record doesn’t specify select Unspecified.

External Reference

This field is for any kind of reference the school might have for a student, for example their ID in the MIS. Max 200 characters. 

Year

Student’s year in school.

Ethnicity

Student’s Ethnicity. 

SEND

Special Education Needs or Disability. Choose multiple options that apply from the drop-down list. The options in the drop-down are predefined plus any custom additions made by your school.

Group

This field contains any student groups the student is contained within, such as the class name. Group is a non-mandatory field. Certain reports will show a breakdown by this field. Multiples may be added.

Date joined school

Date the student joined your school

Student receiving intervention

Free text field for the school to optionally note any interventions the child is currently receiving

US Student Template

First Name*

Student’s First Name. 100 characters max.

Last Name*

Student’s Surname. 100 characters max.

Unique Identifier*

100 characters max. Unique Identifier must be unique to each student.

Date of birth*

Student’s DOB. 

Gender*

Student’s Gender select Male, Female, or Unspecified. This may appear on some reports across gender breakdowns. 

Student nationality

Student’s primary nationality.

Custom 1

This field is available to be used to contain any information you wish. If there is data stored here against the Student, when generating certain reports you will be given the option to rename the field. For example you might want to breakdown students by School house. Reports will then show a breakdown by this field.

Custom 2

This field is available to be used to contain any information you wish. If there is data stored here against the Student, when generating certain reports you will be given the option to rename the field. For example you might want to breakdown students by School house. Reports will then show a breakdown by this field.

English as a second language

If English is an additional language select Yes, if not select No. If the students record doesn’t specify select Unspecified.

External Reference

This field is for any kind of reference the school might have for a student, for example their ID in the MIS. Max 200 characters.

Free and Reduced Meals

If the student is eligible for Free and Reduced Meals select Yes, if not select No. IF the students record doesn’t specify select Unspecified.

Grade

Student’s grade in school.

Ethnicity

Student’s Ethnicity.

Group

This field contains any student groups the student is contained within, such as the class name. Group is a non-mandatory field. Certain reports will show a breakdown by this field. Multiples can be added.

Special Education

Special Education Needs. Choose multiple options that apply from the drop-down list. The options in the drop-down are predefined plus any custom additions made by your school.

Date joined school

Date the student joined your school

UAE Student Template

Forename*

Student’s First Name. 100 characters max.

Surname*

Student’s Surname. 100 characters max.

Unique Identifier*

200 characters max. Unique Identifier must be unique to each student.

Date of birth*

Student’s DOB. 

Gender*

Student’s Gender select Male, Female, or Unspecified. This may appear on some reports across gender breakdowns. 

Student nationality

Student’s primary nationality.

Emirati

Yes / No drop-down if the Student is an Emirati or not. 

Custom 1

This field is available to be used to contain any information you wish. If there is data stored here against the Student, when generating certain reports you will be given the option to rename the field. For example you might want to breakdown students by School house. Reports will then show a breakdown by this field.

Custom 2

This field is available to be used to contain any information you wish. If there is data stored here against the Student, when generating certain reports you will be given the option to rename the field. For example you might want to breakdown students by School house. Reports will then show a breakdown by this field.

English as an additional language

If English is an additional language select Yes, if not select No. IF the students record doesn’t specify select Unspecified.

External Reference

This field is for any kind of reference the school might have for a student, for example their ID in the MIS. Max 200 characters.

Year

Student’s year in school.

Ethnicity

Student’s Ethnicity.

Group

This field contains any student groups the student is contained within, such as the class name. Group is a non- mandatory field. Certain reports will show a breakdown by this field. Multiples can be added.

SEND

Special Education Needs or Disability. Choose multiple options that apply from the drop-down list. The options in the drop-down are predefined plus any custom additions made by your school.

Date joined school

Date the student joined your school

International Student Template

Forname*

Student’s First Name. 100 characters max.

Surname*

Student’s Surname. 100 characters max.

Unique Identifier*

200 characters max. Unique Identifier must be unique to each student.

Date of birth*

Student’s DOB. 

Gender*

Student’s Gender select Male, Female, or Unspecified. This may appear on some reports across gender breakdowns. 

Student nationality

Student’s primary nationality.

Custom 1

This field is available to be used to contain any information you wish. If there is data stored here against the Student, when generating certain reports you will be given the option to rename the field. For example you might want to breakdown students by School house. Reports will then show a breakdown by this field.

Custom 2

This field is available to be used to contain any information you wish. If there is data stored here against the Student, when generating certain reports you will be given the option to rename the field. For example you might want to breakdown students by School house. Reports will then show a breakdown by this field.

English as an additional language

If English is an additional language select Yes, if not select No. IF the students record doesn’t specify select Unspecified.

External Reference

This field is for any kind of reference the school might have for a student, for example their ID in the MIS. Max 200 characters.

Year

Student’s year in school.

Ethnicity

Student’s Ethnicity.

SEND

Special Education Needs or Disability. Choose multiple options that apply from the drop-down list. The options in the drop-down are predefined plus any custom additions made by your school.

Group

This field contains any student groups the student is contained within, such as the class name. Group is a non- mandatory field. Certain reports will show a breakdown by this field. Multiples may be added.

Date joined school

Date the student joined your school 

Mandatory Fields

When creating or importing students, some fields are mandatory, which means you must enter information in those fields otherwise, the student cannot be created successfully. Different systems have different mandatory fields. You can identify the mandatory fields in your system by finding field names that have an asterisk displayed after them in the Create New Student screen or Import Template. For example, the Date of Birth field is mandatory, which means it is displayed as Date of Birth *. When creating a student, if you do not enter information in a mandatory field then a red warning triangle will be displayed alongside the field name. When you hover your mouse over the red warning triangle, a pop up box will display the reason why the information you entered in that box is invalid.

Optional Blank

When creating or importing students, you do not need to enter information in every field, some fields can be left blank. Any field that is not mandatory can be left blank.